Upload Invoice
Note
Only a platform admin can upload invoices.
A checker approval is needed to successfully process the invoices.
Introduction
The Upload Invoice section allows admins to submit invoice files for processing and approval. This section provides an interface where admins can view the status of their uploaded invoices, take action on pending invoices, and download processed files. Below is a step-by-step guide to understanding and using this feature effectively.
How To Access On DFX Platform
Platform Panel -> Invoices -> Upload Invoice
Steps to upload invoices in DFX platform
Click Upload Invoice.
Select the desired corporate from the dropdown menu.
Fill in the invoice details in the file as follows:
Invoice_ID - A unique identifier for the invoice. For example, INV_S01.
Invoice_Date - The date when the invoice was issued. For example, 2022-03-08.
Due_Date - The date by which the payment for the invoice is due. For example, 2022-05-08.
Note
The date format should be YYYY-MM-DD.
Invoice_Amount - The total amount of the invoice before any taxes. For example, 10000.
GST_Total_Amount - The total GST amount applicable to the invoice. For example, 1000.
CGST_Amount - The Central GST amount applicable to the invoice. For example, 500.
SGCST_Amount - The State GST amount applicable to the invoice. For example, 400.
IGST_Amount - The Integrated GST amount applicable to the invoice. For example, 100.
TDS_Amount - The Tax Deducted at Source amount for the invoice. For example, 500.
Set_Off_Amount - The amount set off against the invoice. It is the net effect of credit notes, debit notes, and other adjustments applied to the original invoice amount. For example, 1000.
Invoice_Net_Amount - The net amount of the invoice after deductions. For example, 9500.
Currency - The currency in which the invoice amount is denominated. For example, INR.
Dealer_Code - A unique code identifying the dealer associated with the invoice. For example, SC01.
Dealer_PAN_Num - The PAN number of the dealer. For example, ABCDE1234F.
ERP_Doc_ID - The document ID from the ERP system associated with the invoice. For example, ERP_S01.
Important
All monetary values should be accurate and correspond to the correct fields.
Double-check unique identifiers such as Invoice_ID and Dealer_Code to avoid duplicates.
Save the file in your system.
Note
The filename format should be CRED_CORPORATECODE_INVOICE_ddmmyyyy.
Click Browse and select the saved file.
Click Upload.
Click OK. This forwards the invoice details to a checker for review, validation, and approval. Once approved, the invoices become ready for financing and are visible on the dealer's dashboard, where dealers can select the invoices they wish to finance.
By following these guidelines, you can accurately populate and upload invoice data to the DFX platform, ensuring smooth and efficient processing of invoices.
Understanding the invoice table
The table under the Upload Invoice section displays all uploaded invoice files along with their current status and available actions. Here’s a breakdown of the table columns and their significance:
File Name - Displays the name of the uploaded invoice file.
Corporate Name - Shows the name of the corporate entity associated with the invoice file.
Uploaded On - Indicates the date and time when the invoice file was uploaded to the platform.
Uploaded By - Identifies the user who uploaded the invoice file.
Status - Displays the current status of the invoice file, such as PENDING for files awaiting checker approval.
Action - Provides action buttons such as Approve and Reject for pending invoices.
Download - Allows admins to download the invoice file.
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